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Data Center Opperations Section 6.6 • Dept: Information Systems • Revised: January 29th, 2007

The IFAS System is the administrative computer for the university and is used to maintain all student and employee records.  The Data Center offers services for printing reports and labels generated from the IFAS system for administrative functions.

Orders will be printed in the order they are received and, at times, are printed immediately.  In your order, you can request to be notified when the reports are completed.  Reports can be picked up either in departmental boxes or the miscellaneous box outside of the Data Center in Lower Metzger.

Please note: if you require custom labels or reports (anything not listed below as HRS labels), please contact your support programmer who can create reports or label prints that may require special criteria.  The Data Center staff will then print these custom reports/labels.

General Printing

To make a general printing request, use FirstClass to e-mail the Data Center staff at Data Center Operations.  Please specify the spoolfile ID or job number of your request (given at the time the report is generated), as well as number of copies, type of paper (laser, bluebar, labels), and font size –condensed  (allows for printing wide reports on 8.5” x 11” laser) or normal.  If requesting labels, please specify narrow, four-up wide, one-up wide, or one-up clear.  Also, specify contact information.

HRS Label Printing

Several predefined employee labels are available for printing.  Please choose the type that best suits your needs and follow the directions above for making your request.  These are always printed on

four-up narrow labels.

Job #

Name

Description
HR201 Management Employees Supervisors, managers, executive-level administrators, academic department chairs
HR202* Departments with Staff Count Department name; total number of non-faculty employees in that department
HR203* Departments with Employee Count Department name; total employees in department
HR204 All Staff + Faculty Management Combines HR208 and HR209
HR205 All Employees All 01 and 02 employees
HR206 Full-Time Employees Employees working at least 30 hrs/week for 10 months
HR207 Staff Management Same as HR201 without academic department chairs
HR208 All Staff Same as HR205 without faculty
HR209 Faculty Management Academic department chairs
HR210 All Regular Faculty Full-time and part-time instructional faculty, SF/FO staff, deans, president, and vice president
HR211 Full-Time Faculty Full-time faculty only
HR212 All Women All female 01 and 02 employees
HR213 All Full-Time Faculty + Academic Administrators Full-time faculty, SF/FO staff, deans, president, and vice president
HR 214 Part-Time Faculty  
HR215 All Arts & Sciences Faculty  
HR216 All Talbot Faculty  
HR217 All Rosemead Faculty  
HR218 All ICS Faculty  
HR220 All Exempt Staff All 01 administrators and staff
HR221 Commuter Program Eligibles Employees who begin work between 6:00 a.m. and 10:00 a.m.
HR229 Employees With Birthdays Specified by month
HR233 All School of Business Faculty  
HR234 All School of Professional Studies Faculty  
HR244 All Employees All 01 and 02 employees, excluding temps.

*Used to send a stack of handouts to each department without a personalized label on each piece.